ASX Limited and its related bodies corporate (the “ASX Group” or “ASX”) is bound by the National Privacy Principles (“NPP” or “Principles”) as set out in the Privacy Act 1988 (Commonwealth). The following Privacy Statement has been published to provide a clear and concise outline of how and when Personal Information is collected, stored and distributed by the ASX Group.
- Why does ASX collect Personal Information?
- How does ASX collect Personal Information?
- How does ASX use and disclose Personal Information?
- Does ASX collect sensitive information?
- How does ASX manage Personal Information?
- How to access your Personal Information?
- Web site collection
- Links to other Sites
- Contact Us
- Updates to this Privacy Statement
As a market operator and CS Facility operator, ASX has certain statutory obligations imposed on it under the Corporations Act. Under ASX’s Operating Rules ASX may collect, use and disclose Personal Information in order to be able to effectively discharge these obligations.
As a receiver and provider of services to third parties, ASX may be required to collect, use, disclose to discharge contractual obligations and in relation to potential employees during the recruitment process.
The type of Personal Information ASX collects may include: names, addresses, contact details, occupations and any other information required to meet contractual obligations and statutory obligations as a market operator and CS Facility operator, in the provision of services or in relation to recruitment.
Personal Information is collected in a variety of ways, including by way of personal contact such as business activities and events, as well as mail, telephone, email and internet. In some circumstances the ASX Group may be provided Personal Information about an individual from a third party.
We may collect Personal Information about:
- Listed entities and participants;
- Candidates for employment;
- Potential new Participants;
- Third parties seeking services; and
- Other people who come into contact in the ordinary course of business.
ASX may use or disclose Personal Information for the following purposes:
- To enable it to discharge its statutory obligations;
- To enable it to discharge its contractual obligations when providing services to third parties;
- To provide investor education services;
- To service shareholders;
- To provide administration for ASX employees;
- To enable the resolution of a concern or complaint;
- To provide ongoing information about our products and services to people that we believe may be interested;
- To consider applications for employment; and
- To provide services.
ASX will only use your Personal Information for the purpose for which you have provided it. We will not disclose your Personal Information to third parties, unless you consent or in other circumstances where such disclosure is required or authorised by law.
Contracts we enter into with other parties for the provision of services may require us to disclose your Personal Information to them. In those cases, our contracts require other parties providing services to us to observe the terms of this Privacy Statement.
ASX transfers information about an individual to someone who is in a foreign country only if the individual consents to the transfer or otherwise in compliance with the NPP’s.
ASX does not collect sensitive information about an individual unless the individual has consented or it is required by law. Sensitive information covers Personal Information such as an individual’s race or ethnic origin; political opinions, membership of a political association; religious beliefs or affiliations; philosophical beliefs; membership of a professional or trade association membership of a trade union; sexual preferences and practices; criminal record; or health information.
ASX takes reasonable steps to protect Personal Information it holds from misuse and loss and from unauthorised access, modification or disclosure. Where Personal Information is no longer required for the purpose for which it was collected reasonable steps will be taken to destroy or permanently de-identify the information.
Personal Information is held for a period of up to seven years, depending on the nature of the information being held.
ASX will take reasonable steps to ensure that Personal Information held about you is accurate, complete and up to date. You may request access or correction to Personal Information held by the ASX by writing to the Chief Privacy Officer. Exceptions may apply as outlined in the NPP’s. A fee may be charged for providing access.
ASX Group collects Personal Information from the web site www.asx.com.au through receiving subscriptions or registration of courses, games and services. Cookies are used on the web site in the following ways:
- To authenticate access to certain areas of the web site, such as MyASX section and ASXOnline;
- To monitor traffic levels and flows; and
- From time to time ASX may conduct surveys
Information is recorded into our server log which is provided by your browser. This information is logged for statistical purposes only.
We will try not to identify you or your browsing activities except, in the event of an investigation, where a law enforcement agency may exercise a warrant to inspect the service provider’s logs or if your usage is causing technical issues for our website which may need to be resolved. In these circumstances we may need to identify you to contact you.
We may also from time to time email you about an event or new feature that we think might be of interest. If you do not wish to receive such emails, all you have to do is hit the reply button and type “remove” in the subject field of the email.
This site links to other sites. ASX is not responsible for the privacy practices or the content of such web sites.
ASX has appointed a Chief Privacy Officer who can be contacted by phone, post or email at:
Address: ASX Limited Telephone: 131 279 Email: firstname.lastname@example.org You can also obtain information at the Office of the Australian Information Commissioner’s website at www.oaic.gov.au
20 Bridge Street
SYDNEY NSW 2000
Telephone: 131 279
You can also obtain information at the Office of the Australian Information Commissioner’s website at www.oaic.gov.au
This Privacy Statement will be reviewed from time to time as required.
Dated: March 2013