Companies Update 03/06



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Listing Rules - Chapter 3 (PDF 204 KB)

Listing Rules - Appendix 3B

ASX Circular 132/07 (PDF 724 KB)

Principles of Good Corporate Governance - Submissions






Companies Update
4 April 2007
Update no 02/07

Important information for ASX Listed Entities

ASX Company Announcements Office - Easter Hours for Thursday, 5 April 2007

ASX's Company Announcements Office (CAO) will close at 4.30 pm EST (Sydney time) on Thursday, 5 April 2007.

Announcements received after 4.30 pm EST (Sydney time) on this date will not be processed until the next business day. Companies are asked to ensure that they allow sufficient time for ASX staff to receive and process announcements at that time.

Out-of-hours Requests for Announcement Deletion

ASX Online users are asked to note that out-of-hours requests for deletion of announcements lodged but not released should be emailed to Out-of-hours requests have been emailed in the past to personal mailboxes which may not always be monitored at the commencement of the next business day. The CAO is attended from 8.00 am to 7.30 pm Sydney time and during this period any such requests should be made direct by telephone.

We would appreciate your co-operation in ensuring that this advice is passed on to all your ASX Online users.

Announcement of issue & quotation of securities 

Companies are reminded of the importance of ensuring compliance with ASX Listing Rules in relation to advising ASX of an issue of securities that has been made, and applying for quotation of securities within the prescribed time limits. 

If a company has made an issue of securities, listing rule 3.10.5 requires it must immediately tell ASX (i.e., announce the issue to CAO). The company must complete and lodge an Appendix 3B and give it to CAO at the same time as the announcement. 

This is particularly important in the context of an issue of securities to a wide group of subscribers, such as an issue pursuant to a security purchase plan, where some allottees are likely to wish to deal in the securities immediately they have been issued. Companies should be aware that while securities have been entered into the holders' electronic holdings, Trading Participants (brokers), pursuant to Market Rule 16.1.1, cannot accept sell orders from the security holder until the securities have been issued and the issue has been notified to, and released to the market through, CAO. Delay in announcing the issue pursuant to listing rule 3.10.5 has the effect of preventing brokers from accepting sell orders in the securities. It is therefore important that Companies advise CAO immediately of an issue of securities under this listing rule. 

Newly declared non-business day - Friday 7 September 2007

Companies are advised that the NSW State government has declared that Friday 7 September 2007 will be a public holiday in metropolitan Sydney, in connection with the APEC summit. ASTC has declared this day to be a non-business day. (It remains a trading day.) (Refer ASX Circular 132/07 released 29 March 2007 (PDF 724 KB)). 

Because it is now a non-business day, Friday 7 September 2007 cannot be used as the record date for a dividend, or entitlements issue, or any other corporate action. The timetable for any corporate action that takes place over a period including Friday 7 September 2007 will also be affected by its being a non-business day. Please be aware of this when planning any corporate actions to take place in September. ASX encourages companies always to consult with their Issuers Adviser about timetables for corporate actions. 

New timetable for ASX Corporate Governance Council revised Principles and Recommendations 

The ASX Corporate Governance Council ("Council") has announced a revised timetable for the implementation of the revised Principles and Recommendations of Good Corporate Governance and Best Practice Recommendations. 

The start date for the revised Principles will be 1 January 2008.

The Council expects that the finalised Principles will be released to the market at the end of June 2007. The start date is intended to give listed entities sufficient time to understand the eventual changes and to prepare to report against them. 

An explanatory paper on the proposed changes and an exposure draft of the proposed changes were released for public comment in November 2006 and submissions closed in February 2007. More than 100 submissions were received and are available at

ASX Online security update

The ASX Online Companies website is being enhanced to improve security for the eLodgement of company announcements. These improvements will prevent unauthorised access and the fraudulent eLodgement of company announcements.
The security improvements include:

  • Password changes: all eLodgement users will be able to change their own passwords.

  • Password expiry: passwords will expire every 45 days.

  • Password reset: eLodgement users will be able to reset their own password without needing to enter the Company PIN. On request the passwords can also be reset and emailed to the user at the email address they provided. At first log-in, the user will be required to change their password.

  • Company PIN expiry: Company PIN numbers will also expire every 45 days and users will be required to enter a new one. When a Company PIN is changed an email will be sent to all eLodgement users in the company, identifying the user that changed the PIN.

  • Password/Company PIN requirements: passwords and Company PIN numbers can be from eight to 12 characters in length and must meet three of the requirements below:

  • Contain at least one upper case letter
  • Contain at least one lower case letter
  • Contain at least one number character
  • Contain at least one non-alphanumeric character (e.g. !#$%^&*-+=,.":;).

  • Personal identification: eLodgement users will be required to ensure that their personal identification details such as date of birth, are completed for added security.

These changes will be effective from Sunday 15 April 2007.
Please note, ASX Online will be unavailable on Saturday 14 April 2007 during implementation of the security update.
Please contact ASX Online Customer Service on 1800 028 302 or the Company Announcements Office on 02 9227 0334 if you require any additional information.

To help keep our Listed Entities informed of information and events ASX will be sending emails to the Company Secretary's Office from time to time. You are receiving this email because you have been identified as a key contact within the Company Secretary's Office at your organisation. If you would like to update your email address please do so via the Directors/Senior Management page on ASX Online for Companies. Feel free to forward this email to any relevant parties within your organisation.